Title: Records Systems Analyst
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File Number: |
1882 | Employee Group: | Local 101 |
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Service Area: |
Legal Services | Division: | Clerk's Office |
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Job Type: |
Full-Time Temporary (up to 2 years) | # of Openings: |
1 |
Summary of Duties:
Reports to the Manager III, Records and Information Services. Implements, monitors and maintains the corporate records management program. Provides records management consultation services to City business units. Develops and promotes efficient and economical active records management methods and practices for both paper based and electronic records.
Work Performed:
- Supervises, trains and coordinates the work of the Records Clerks in the Records Unit.
- Coordinates work with the off-site records storage provider and reviews their invoices for accuracy.
- Develops, tests and implements records management systems for both paper and electronic records.
- Develops and maintains the City's records retention schedule.
- Develops and maintains records management policies and procedures.
- Implements, updates and supports the corporate files classification system (TOMRMS).
- Provides records management consultation services to City staff and business units.
- Conducts records inventories and records searches.
- Performs research and provides information on laws and policies relating to records retention and disposition.
- Assists the Manager of Records & Information Services with the processing of access requests made under the Municipal Freedom of Information and Protection of Privacy Act.
- Provides assistance during municipal election process as required.
- Performs other related duties as assigned.
Qualifications:
Graduate degree in library science, with related education in records management or educational equivalent.
Experience:
Two years related experience in a combination of records management policy development, business analysis, issue research, project management and information management systems.
Specialized Training & Licenses:
Skills and abilities in the following areas are necessary:
Valid Class G licence.
Demonstrated excellent communication, organizational and analytical skills.
Demonstrated proficiency with document management systems, databases, search software and MS Office and spreadsheets.
Able to lift, carry and place 18 kg. boxes.
Compensation & Other Information:
$50,148 - $71,049 (Level 10)
This posting is for one (1) temporary full-time up to 2 years position.
Current hours of Work: Monday - Friday from 8:30 a.m. to 4:30 p.m.
Work Arrangement: On-site. Subject to change in accordance with business requirements.
These hours of work are subject to change in accordance with the Collective Agreement and may include evening hours and Saturdays.
NOTE: Applicants may be required to complete a job related test.
Police Record Check:
The successful candidate will be required to complete a Criminal Record Check.