Title:  Payroll Supervisor

Summary of Duties:

Reports to the Manager of Payroll Services or designate. Responsible for payroll processing for all employee groups. Coordinates, monitors and schedules the automated time and attendance payroll systems. Supervises assigned staff. Communicates with and advises users of the scheduling, time and attendance reporting and payroll systems with regards to input and system processing.

Work Performed:

• Responsible for payroll processing for all employee groups.
• Coordinates and runs jobs for scheduling, time and attendance entry for all employee groups including Boards and Commissions.
• Supervises Payroll Assistants and responsible for commenting on performance.
• Advises Payroll Assistants/users on scheduling, time and attendance and payroll functions and processing.
• Trains and assists payroll staff/users with the preparation of employee master file maintenance changes.
• Assists system users in monitoring and checking results.
• Schedules and monitors data entry by system users ensuring timely and accurate payroll processing.
• Schedules and initiates payroll time sheets as required.
• Initiates and completes payroll processing cycle. Corrects errors identified and advises system users in order to reduce the number of future errors.
• Supervises the day-to-day entry, reporting to system users requests for technical information and report interpretations.
• Coordinates and monitors pay direct systems.
• Assists in the preparation and delivery of user training sessions, as required.
• Identifies and processes all cheques to be voided or manuals required with the assistance of system users.
• Audits and forwards manual cheque and void requests to Finance Division for audit control. Verifies manual, voids, deletes register transactions and Master File updating.
• Audits time entry and master file maintenance input.
• Assists with the balancing of the system time details, making the necessary corrections for all employee groups.
• Investigates and replies to internal and external inquiries relative to complex payment of earnings, deductions, or time benefits.
• Assists with the year-end processing schedule and procedures.
• Assists with the year-end processing schedule and procedures.
• Assists with the T4 and T4A reconciliation production including related reports.
• Assists with the balancing of the OMERS annual reporting of contributory earnings and contributions.
• Calculates and processes sick credits, prepares Accounts Payable Vouchers and T4A’s for terminated employees.
• Supervises set up of all retirees.
• Processes confidential human resource matters as required. (eg. terminations, which includes dismissals, family benefits, garnishees, discipline issues).
• Processes and/or verifies accrual entitlements for all employee groups on a continual basis.
• Responsible for complex maintenance and adjustments. (eg. family support, garnishees, OMERS disability, collection of benefits, retro calculations and payment, etc.).
• Prepares regular and special reports as required.
• Responds to payroll related correspondence.
• Performs related duties as assigned.

Qualifications:

Completion of the Certified Payroll Manager program plus completion of a three year college diploma in accounting, OR completion of the Certified Payroll Manager program plus completion of a degree with completion of modules 1, 2, 3, 4, 5.1, 5.2, 6, 11, and 12 of the CPA PREP program or equivalent.

Experience:

Three to four years' related experience.

Specialized Training & Licenses:

Skills and abilities in the following areas are necessary:

• Supervisory capacity in complex automated payroll environment.
• Knowledge of payroll accounting and reporting.

Compensation & Other Information:

$58,149 - $84,127 (Level 13)

This posting is for one (1) temporary full-time up to 2 years position.

Current hours of Work: Monday - Friday from 8:30 a.m. to 4:30 p.m.

Work Arrangement: Office. Subject to change in accordance with business requirements.

These hours of work are subject to change in accordance with the Collective Agreement and may include evening hours and Saturdays.

NOTE: Applicants may be required to complete a job related test.

Police Record Check:

The successful candidate will be required to complete a Criminal Record Check.