Title: Committee Support Clerk
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File Number: |
2009 | Employee Group: | Local 101 |
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Service Area: |
Legal Services | Division: | Clerk's Office |
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Job Type: |
Full-Time Temporary (up to 2 years) | # of Openings: |
1 |
Summary of Duties:
Reports to the Committee Secretary and to the Manager of Legislative Services. Performs various stenographic duties within established timeframes.
Work Performed:
- Drafts agendas for Council, Standing Committees, Advisory Committees, Working Groups and Task Forces within established deadlines.
- Arranges for printing and distribution of Council/Committee/Working Group/Task Force agendas.
- Drafts elements of Council Minutes and Standing Committee Reports and correspondence using standard recommendations.
- Produces report and resolution letters from Standing Committees and Council.
- Arranges and confirms appointments and delegations for Council, Standing Committees, Advisory Committees, Working Groups and Task Forces.
- Responds to telephone enquiries from public (i.e. ratepayers, committee members, organizations) and staff re Council and Committee resolutions, agendas, reports, mandates, etc.
- Maintains up-to-date computer files and directories for Council, Standing Committees, Advisory Committees, Working Groups and Task Forces.
- Maintains up-to-date official copies, and binders of agendas/reports/minutes of Council, Standing Committees, Advisory Committees, Working Groups and Task Forces.
- Scans Agendas, Minutes and Reports for publishing to the City of London website.
- Makes arrangements for audio visual equipment for meetings, as required.
- Provides pre-meeting setup of Council Chambers and other Committee meeting rooms.
- Performs related duties as assigned.
Qualifications:
One year of a two year Community College Office Administration Diploma.
Experience:
Six months to one year related experience.
Specialized Training & Licenses:
Skills and abilities in the following areas are necessary:
Demonstrated proficiency in wordprocessing, spreadsheets and various software.
Excellent verbal and written communication skills.
Compensation & Other Information:
$40,328 - $58,583 (Level 6)
This posting is for one (1) temporary full-time up to 2 years position.
Current hours of Work: Monday - Friday from 8:30 a.m. to 4:30 p.m.
Work Arrangement: On-site. Subject to change in accordance with business requirements.
These hours of work are subject to change in accordance with the Collective Agreement and may include evening hours and Saturdays.
NOTE: Applicants may be required to complete a job related test.
Police Record Check:
The successful candidate will be required to complete a Criminal Record Check.