Title: Administrative Assistant-C0581
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File Number: |
1754 | Employee Group: | Local 101 |
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Service Area: |
Neighbourhood and Community-Wide Services | Division: | Community Development and Grants |
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Job Type: |
Full-Time Permanent | # of Openings: |
1 |
Summary of Duties:
Reports to Manager(s) or designate and provides clerical and administrative support to managers and other staff in the division.
Work Performed:
- Coordinates the administrative activities for managers by arranging meetings, booking facilities and equipment for meetings, receiving visitors, coordinating business schedules and processing mail, faxes and e-mails.
- Creates and maintains files, records and follow-up systems and prepares files for records retention and archiving.
- Prepares time records bi-weekly for program area.
- Responds appropriately to internal and external inquiries, both verbal and written, and refers to the appropriate person or organization.
- Takes minutes of meetings, transcribes, prepares drafts and types letters, reports, agendas and minutes. Processes, records and acknowledges receipt of written correspondence, where possible.
- Prepares orders for supplies for assigned program areas in the Division and reconciles invoices with orders.
- Operates standard office equipment.
- Compiles weekly and monthly statistics and tracking systems for assigned program areas in various databases.
- Communicates information to external and internal suppliers and providers for supplies and repairs.
- Performs related duties as assigned.
Qualifications:
One year of a two year Community College Office Administration Diploma or equivalent.
Experience:
Six months to one year related experience.
Specialized Training & Licenses:
Skills and abilities in the following areas are necessary:
Demonstrated proficiency in word processing, spreadsheets, and various software. Typing speed required is 50 w.p.m. Excellent verbal and written communication skills.
Compensation & Other Information:
$36,996 - $53,332 (Level 5)
This posting is for 1 permanent full-time position.
Current hours of Work: Monday - Friday from 8:30 a.m. to 4:30 p.m.
Work Arrangement: On-site. Subject to change in accordance with business requirements.
These hours of work are subject to change in accordance with the Collective Agreement and may include evening hours and Saturdays.
NOTE: Applicants may be required to complete a job related test.
Police Record Check:
The successful candidate will be required to complete a Criminal Record Check.