Title: Address Book Clerk
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File Number: |
2699 | Employee Group: | Local 101 |
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Service Area: |
Finance Supports | Division: | Financial Services |
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Job Type: |
Full-Time Permanent | # of Openings: |
1 |
Summary of Duties:
Reports to the Manager of Accounting. Updates and maintains the Address Book in the Corporate Financial System and provides general administrative support to the division.
Work Performed:
- Maintains the Corporate Financial System Address Book for vendors, customers and facilities. Eliminates duplicates in a timely fashion and ensures forms are complete and include proper authorization. Responsible for maintaining and monitoring overall Address Book record completeness and accuracy.
- Processes vendor enrollment in Electronic Funds Transfer (EFT) payments by setting up banking information.
- Obtains proof of validation for vendor sales tax registration by contacting internal customers and external vendors to obtain the required documents.
- Uses the Corporate Financial System to enter on-line journals, reviews and processes invoice receipts, and enters bank reconciliation information.
- Receives and distributes daily documents received from the bank.
- Downloads/retrieves cashed cheque images from the online banking platform and forwards to the division making the request.
- Uses system module to clear cheques and electronic funds transfers in Corporate Financial System.
- Exchanges information with City of London's bank, vendors, customers and internal staff relating to various invoicing and bank reconciliation.
- Provides system reports regarding Address Book to check accuracy and exceptions, as required.
- Performs regular review of vendor sales tax registration and documentation. Runs audit report to ensure that information is up to date and accurate.
- Performs related duties as assigned.
Qualifications:
Completion of a one-year Office Administration Certificate or equivalent.
Experience:
Six months of previous related experience.
Specialized Training & Licenses:
Skills and abilities in the following areas are necessary:
- Demonstrated proficiency in Microsoft Office and applications and related software.
Compensation & Other Information:
$40,328 - $58,583 (Level 6)
This posting is for one (1) permanent full-time position.
Current hours of Work: Monday - Friday from 8:30 a.m. to 4:30 p.m.
Work Arrangement: Office. Subject to change in accordance with business requirements.
These hours of work are subject to change in accordance with the Collective Agreement and may include evening hours and Saturdays.
Police Record Check:
The successful candidate will be required to complete a Criminal Record Check.